Admin Assistant (JOB ID:GRENIC)

JOB INFO

Job Title

Admin Assistant

Job ID

GRENIC

Industry

Staffing

Location

LATAM

Status

Full Time

Work Schedule

M - F, 9:00 - 05:00 PM EDT

Pay rate

$1,000 - $1,200

Target Start

ASAP

JOB DETAILS

About the Role

We’re looking for a highly organized and proactive Virtual Assistant to provide critical support across two fast-moving businesses: a Staffing Agency and a Car Wash operation. This person will wear many hats — from supporting recruitment and admin processes to helping implement creative marketing ideas.

The ideal candidate is detail-oriented, reliable, tech-savvy, and able to balance multiple priorities without constant direction. If you enjoy taking initiative, bringing fresh ideas, and making things run smoother behind the scenes — this role is for you.

Key Responsibilities

Staffing Business Support

• Assist with administrative tasks including managing emails, entering payroll into QuickBooks, and organizing employee files
  
  
• Monitor new job opportunities and help pre-qualify candidates
  
  
• Double-check recruiter submissions to ensure candidate quality and fit
  
  
• Follow up with candidates, confirm documentation, and manage timecard accuracy
  
  
• Support new hire onboarding and maintain compliance across staff records
  
  
• Proactively flag issues and suggest operational improvements
  
  

Car Wash Business Support

• Assist with social media content creation and scheduling (2–3 posts/week)
  
  
• Support marketing campaigns with creative input and content ideas
  
  
• Optional: Manage simple website updates via Wix platform (nice-to-have)
  
  

General Support

• Help with personal assistant tasks such as booking travel or appointments
  
  
• Bring tools, resources, and efficiency suggestions to improve workflows
  
  
• Work independently and manage multiple projects simultaneously
  
  

Qualifications

• Experience in administrative roles with exposure to staffing or HR functions
  
  
• Familiar with QuickBooks, spreadsheets, email/calendar management, and document organization
  
  
• Strong organizational and time management skills
  
  
• Confident communicator (written and verbal)
  
  
• Proactive, solutions-oriented, and self-managed
  
  
• Creative mindset and willingness to assist with digital marketing tasks
  
  
• Tech-savvy; experience with CRMs, social media tools, or project management platforms is a plus
  
  
• Bilingual in English and Spanish preferred
  
  
• Experience with Wix, Canva, or social content tools is a bonus